Service Business Invoicing App — Built for the Field

Work Fotos

October 22, 2025

Blog • Service Businesses

Service Business Invoicing App — Built for the Field

WorkFotos helps service businesses send on-site estimates, convert to work orders, deliver invoices with photos, and get paid online. Ideal for HVAC, plumbing, electrical, painting, roofing, flooring, landscaping, cleaning, appliance, pest control, garage doors, glass, telecom/IT, and facilities.

Stop doing billing after hours

If paperwork happens at midnight, you’re leaking profit. With WorkFotos, you build quotes, estimates, work orders, and invoices at the jobsite. Add before/after photos, notes, and tags; share a link or client-ready PDF; take a deposit or charge the final balance on the spot.

Outcome: fewer disputes, faster approvals, clean handoffs between office and field.

Estimate → Work Order → Invoice → Paid

Win more estimates

Create line items, taxes, discounts, and A/B options with photo documentation. Customers understand scope and click “approve.”

Hand off with work orders

Convert to a work order with tasks, checklists, @mentions, and tags by area/asset/system to keep crews aligned.

Invoice & collect

Send a picture invoice with payment link for deposits, milestones, progress billing, or T&M.

Designed for service pros

Residential & small commercial

Repair/replace options, allowances, warranties
Inspection photos, measurements, serials, models

Commercial & facilities

PMs, SLAs, shutdowns, reopenings with photo evidence
Change orders, T&M tickets, closeout packages

Everything you need in a service invoicing app

Estimates/Proposals: line items, options, taxes, discounts, expirations
Work Orders: tasks, assignments, checklists, @mentions
Invoices: progress, milestone, one-off, T&M, retainage
Payments: secure payment links for deposits and balances
Photos & Notes: before/during/after, measurements, readings, serials
Exports: shareable links and client-ready PDFs
Privacy: public marketing portfolios + private job links

Invoice Like a Pro — Right from the Job

Create your account, send estimates and invoices with photo proof, and get paid faster.

Create my account

Download & Learn More

Capture in the field and send documents customers understand. Download WorkFotos for iOS and Android or visit our site to explore workflows.

Download on iOS Get it on Android Visit workfotos.com

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FAQ: Service Business Invoicing

Can I build estimates and invoices on-site?: Yes. Create estimates, convert to work orders, and invoice in minutes—attach photos and notes for clarity.
Do you support deposits, milestones, and T&M?: Absolutely. Request deposits on acceptance, invoice by milestones/percent complete, or bill time and materials with photo proof.
Can customers view documents without logging in?: Yes. Share secure links or export client-ready PDFs—whatever your customer prefers.
Does this replace my accounting platform?: Use WorkFotos for field documentation and billing flows; keep your accounting system for books/tax. Export records easily.