Project Management Software for Architects
Project Management Software for Architects
Architects juggle people, drawings, RFIs, and field realities — often across dozens of emails and folders. WorkFotos is project management software for architects that ties the whole story together: milestones (SD/DD/CD/CA), consultant coordination, site photos with annotations, field observation reports, RFIs & submittal notes, punch lists, and client-ready PDFs. When proof lives with your plan, owners decide faster and disputes fade.
What’s broken in architect PM (and how to fix it)
The fix is simple: keep the entire project story in one place — milestones → site photos → field reports → punch → transmittals → invoices. Crews capture on site, PMs organize in minutes, owners view clean proof.
Project setup that matches how architects work
Organize by address & areas
Create the project by address; add levels, grids, rooms, and systems (e.g., L3, Grid D6, MEP).
Consultants & roles
List owner/CM/GC and consultants (structural, MEP, civil, landscape) with contacts and responsibilities.
Milestones
Track SD, DD, CD, permit, bid, and CA with checklists and next actions tied to the same record.
Standards & templates
Reuse report templates, punch formats, and transmittal notes so teams move fast with consistency.
Design & construction administration workflow
No signal on site? Capture offline and sync later — timestamps, order, and structure are preserved.
Field observation reports owners will read
Export a branded PDF or share a read-only link filtered by date, level, grid, or trade.
Punch lists that actually close
Photo + note + assignee
Create items with pictures, context, and responsibility (GC or sub). Track open/closed by room or system.
Room-by-room clarity
Tag items to L2_210 or Core_East for fast walk-throughs and rechecks.
Closeout docs
Keep warranties, test reports, O&M manuals, and as-built photos with the same project thread.
Transmittals
Send a simple share link and keep a register of what was sent, when, and to whom.
Faster owner decisions with visual proof
“Once the owner saw the annotated photo set, the ventilation change order approved the same day.”
Clear photos with notes beat long emails. WorkFotos makes it easy to show options, document unforeseen conditions, and keep a decision log tied to the project record.
From scope to invoice — without rework
Proposals & phases
Build SD/DD/CD/CA tasks and allowances, then convert approvals into internal work orders and schedules.
Invoices & online payments
Send client-ready invoices with attached proof (reports, photos). Collect deposits, milestones, or T&M via a secure payment link (availability may vary by region/account setup).
Plan. Document. Decide. Close — one connected flow.
Keep architecture projects moving with photo-first field reports, punch, and transmittals your clients actually read.
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Built for site walks and design meetings
Capture in the field, organize by level and grid, export clean PDFs, and keep owners and consultants aligned. iOS, Android, and web.
Architect PM — FAQ
- Can I create field observation reports with photos?
- Yes. Add annotated images, observations, actions, and export a branded PDF or share a read-only link.
- Does it track RFIs and submittals?
- You can log notes and link photos to areas/systems so history is searchable and decisions are faster.
- How does punch list tracking work?
- Each item has a photo, note, assignee, and due date. Filter by room, floor, or trade and track to close.
- Can I keep consultants and owner contacts in one place?
- Yes. Maintain firms, roles, and responsibilities tied to the same project thread.
- What about offline on site?
- Capture without signal and sync later. Timestamps and structure are preserved for the record.
- Do you support invoicing and payments?
- Send client-ready invoices and accept online payments for phases, milestones, or T&M in the same workflow.