On-Site Estimates & Invoices App
On-Site Estimates & Invoices for Contractors and Service Pros
You go to the jobsite, diagnose, measure, and fix. Then the paperwork piles up for later—late-night invoices, estimates, work orders, and emails. WorkFotos replaces that grind with a mobile invoicing app and on-site estimates app that lets you send jobsite quotes, convert to work orders, attach photo documentation, collect eSignatures, and take online payments in one flow. No more waiting until you get home.
The obvious problem: office time steals family time
Photos sit in text threads. Notes live in your head. Customers keep asking for “a number.” You finally sit down after dinner to build a proposal, estimate, or invoice—and it’s midnight. If you’ve searched for a jobsite billing app, field service invoicing, or a contractor invoice app, you’re already living the pain. WorkFotos moves the paperwork to the place it belongs: the jobsite.
WorkFotos workflow: estimate → work order → invoice → paid
Create the estimate on-site
Build line items, quantities, and options/alternates (repair vs. replace). Add diagnostic fee, trip charge, labor rate, and parts from your item catalog/SKUs. Attach before photos with measurements, serial numbers, and readings. Capture a quick scope of work and terms & conditions—then request a deposit.
Convert to a work order
One tap turns the estimate into a work order with tasks, @mentions, checklists, and punch list items. Tag photos by area, asset, system, building or zone. Great for change orders, T&M tickets, and warranty work.
Send the invoice & get paid
Generate a client-ready invoice with picture evidence. Support milestones, retainage, and progress billing. Add a secure payment link for online checkout (card, etc.). Share a link or export a clean PDF.
Why mobile invoicing with photos wins trust (and approvals)
- Visual proof: before/during/after photos make pricing and change orders obvious.
- Less back-and-forth: site photos + notes answer questions a quote alone can’t.
- Faster decisions: customers approve on-site with digital signature and pay the deposit.
- Cleaner records: photos mapped to rooms, zones, assets, and systems help with job costing and closeout.
Built for real field work, not office politics
Home & small commercial
- HVAC, plumbing, electrical, painting, roofing, flooring, landscaping, cleaning, appliance repair
- Jobsite quotes with photos → work orders → invoices → online payment
- Picture invoices reduce callbacks and chargebacks
Commercial & facilities
- PMs and SLAs with photo documentation and compliance photos
- Progress invoicing, T&M, and closeout packages with sign-offs
- Great for property managers and facility maintenance teams
Everything you need in a mobile estimates & invoicing app
- Estimates/Proposals: options (A/B), allowances, taxes, discounts, surcharges, expiration dates
- Work Orders: tasks, assignments, schedules, @mentions, checklists, punch lists
- Invoices: one-off, progress billing, milestone, T&M, retainage
- Payments: secure payment links, deposits, partials, and final balances
- Photos & Notes: measurements, readings, serials, barcodes/QRs, parts, bill of materials
- Tags: by service, brand, asset ID, location, zone, building, or project phase
- Privacy: public marketing portfolios + private read-only links for active jobs
- Records: timelines, approvals, and exports for insurance, permits, inspections, and warranty
SEO-friendly scenarios your customers actually search
People look for send invoices on site, mobile estimates app, field service invoicing, contractor invoice app with pictures, jobsite quote software, time and materials billing, progress invoicing, change order app, and work order software for technicians. WorkFotos is designed to answer all of those queries with a single workflow that turns proof of work into approvals and payments.
Dispatch, schedule, and handoff—so the field moves faster
Whether you’re solo, running a crew, or managing multiple locations/franchises, WorkFotos supports dispatch, simple scheduling, and clean handoffs. Use @mentions to route tasks, tag service areas and zip codes, and keep a light-weight CRM / customer portal experience via shareable links. It’s practical for union or non-union teams and helps with OSHA and safety documentation through photo evidence.
Pricing clarity with real context
Every estimate and invoice can include photos, notes, and item-level context: part numbers, brand, model, labor, materials, and trip fees. Add city-specific tax rates, discounts, and service charges. Customers understand what they’re buying and why—fewer objections, faster signatures.
Send Estimates & Invoices On-Site — Get Paid Faster
Create your account, build documents in minutes, attach photo proof, collect eSignatures, and accept payments without leaving the job.
Create my accountGet the mobile app & learn more
Capture in the field and send documents your customers understand. Download WorkFotos for iOS and Android or visit our homepage to explore workflows.
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FAQ: On-Site Estimates & Invoices
- Can I really send estimates and invoices on-site?
- Yes. Build documents on your phone, attach photo proof, collect an eSignature and a deposit, and share a link or PDF before you leave the job.
- Do you support deposits, progress billing, and T&M?
- Yes. Request deposits on acceptance, invoice by milestones/percent complete, or create T&M tickets with photos and notes.
- What about change orders and hidden conditions?
- Document site conditions with photos and measurements, create a change order on the spot, and capture approval with a digital signature.
- Will this work with weak jobsite signal?
- Capture photos and notes offline and sync when connectivity improves. You can still present a draft and send it once you’re online.
- Does WorkFotos replace my accounting system?
- WorkFotos handles photo-backed estimates, work orders, invoices, and client-ready PDFs. Keep your accounting platform for books/tax and export records as needed.
- Is there a client portal?
- Customers receive secure links to view estimates, work orders, and invoices with photos. It functions like a lightweight client portal without extra logins.