Mobile Auto Mechanic Invoicing
Mobile Auto Mechanic Invoicing — VIN, Photos, On-Site Pay
You don’t have a service writer riding shotgun. On a driveway or in a parking lot, you need to capture the vehicle details (Year/Make/Model/VIN), add photo proof, send an estimate, convert it to a work order, and fire off an invoice customers can pay right there. This guide shows a clean, phone-first workflow built for passenger vehicles and mobile techs.
Why camera roll + desktop accounting leaves you short
A mobile workflow must live on your phone: vehicle intake, photo documentation, estimate approval, invoice, and payment — all in one thread. That’s how WorkFotos keeps you moving between calls without admin piling up.
The 6-step phone workflow (from driveway to paid)
No signal? Capture everything and sync later — your structure and timestamps remain intact.
Vehicle details that save callbacks
For mobile auto repair, the vehicle header matters as much as the total. Add these once and they flow through your estimate, work order, invoice, and PDF:
You can pin these as custom fields in WorkFotos so they’re at the top of every job.
Photo documentation that stops “what did you do?” texts
Before photos
- Close-ups of leaks, pad thickness, rotor scoring, torn boots, DTC screens
- Overall shots to prove condition on arrival
After photos
- New parts installed, torque marks, cleaned area
- Scanner clear, no stored codes; battery test results
Annotate directly on the image — arrows, text, measurements. When those images are attached to your estimate and invoice, approvals speed up and chargebacks drop.
Estimates, invoices, and on-site payments (without bloat)
Estimates customers understand
Labor + parts + shop supplies + tax, plus notes that reference your photos. Customers know exactly what they’re approving.
Invoices that get paid
Turn the approved estimate into an invoice with attached photo proof. Take deposits, progress, or T&M payments online via Stripe right from the link. (Availability may vary by region/account setup.)
Copy-paste template for mobile auto repair invoices
Customer
• Name:
• Phone:
• Email:
Vehicle
• Year / Make / Model:
• VIN:
• Plate:
• Mileage:
Job Details
• Complaint/Request:
• Diagnosis Summary:
• Notes:
Estimate / Invoice Lines
1) Labor: __________________ Qty: ___ Rate: ____ Line Total: _____
2) Part: __________________ Qty: ___ Unit: ____ Line Total: _____
3) Shop Supplies (%): ______ Line Total: _____
4) Tax: _____________________ Line Total: _____
Photos/Proof
• Before: [attached]
• After: [attached]
Totals
• Subtotal: ______
• Tax: ______
• Total Due: ______
Payment
• Card / Link / Other
• Paid Amount: ______ Balance: ______
Signature (optional in person)
X _______________________ Date: ______
Save this as a reusable template in WorkFotos. Your vehicle header and photos carry across estimate → work order → invoice.
Estimate. Approve. Invoice. Get paid — on the curb.
Create a job with Y/M/M/VIN, attach before/after photos, send an invoice, and take payment — from your phone.
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Built for mobile mechanics
Capture vehicle details and photos in the field, send clean estimates and invoices in minutes, and get paid online. Download the app or learn more.
Mobile Mechanic Invoicing — FAQ
- Can I store Year/Make/Model/VIN for each vehicle?
- Yes. Add those fields to your job header so they appear on estimates, work orders, invoices, and PDFs.
- Can I attach photos to estimates and invoices?
- Absolutely. Add before/after photos and annotations so customers approve faster and your records stay clear.
- How do on-site payments work?
- Send an invoice link customers can pay online via Stripe. You can request deposits, progress payments, or T&M. Availability depends on region/account setup.
- What about spotty service?
- Capture photos and notes offline. When you’re back online, everything syncs — timestamps and structure included.