Contractor Estimate and Invoice App
Contractor Estimate, Work Order & Invoice App — With Built-In Payments
WorkFotos now does it all: create a professional estimate, convert to a work order, send an invoice, and get paid via Stripe. Pair every document with job photos, notes, and tags so customers approve faster and accounts get paid on time—deposits, progress billing, and T&M included.
From estimate to paid invoice—one connected flow
Create & win the estimate
Build clear scope and options (A/B). Attach before photos, notes, and parts. Request an upfront deposit at acceptance.
Convert to work order
One click turns the estimate into a work order with tasks, tags, and @mentions for handoffs. Capture during/after photos in the same job.
Invoice & get paid
Send a client-ready invoice with embedded payment. Support progress billing, T&M, and retainage. Payments are processed via Stripe.
What’s inside the WorkFotos billing toolkit
- Estimates: line items, quantities, options/alternates, notes, tax; request deposits on acceptance.
- Work Orders: tasks, assignments, @mentions, tags by area/asset/system, due dates, photo checklists.
- Invoices: one-off, progress, milestone, or T&M—with attached photo proof and PDF exports.
- Payments via Stripe: take card payments and more (availability may vary by region/account setup).
- Reports & PDFs: clean exports for proposals, change orders, insurance, and closeout packages.
- Privacy: public portfolios for marketing; private links for active jobs and billing backup.
Works great for construction & field service
Home & small commercial
- HVAC, plumbing, electrical, painting, roofing, flooring, landscaping, cleaning
- Option A/B estimates with photos → deposit → scheduled work order → paid invoice
Commercial & facilities
- Photo-backed PMs, SLAs, shutdowns/reopenings; milestone invoices with proof
- T&M tickets and change orders with site conditions documented
Your evidence makes billing simple
- Photos with context: before/during/after plus measurements, serials, readings.
- Tags & routing: tag by service, brand, asset, building, or zone; @mention the next person.
- Status: Open → In Progress → Done → Invoiced → Paid (with timeline and receipts).
- Exports: share links or generate PDFs for clients, GCs, insurers, and accounting.
Create. Schedule. Invoice. Get Paid.
Spin up estimates, convert to work orders, send invoices, and accept payments—plus photo proof built in.
Create my accountGet the mobile app & learn more
Capture in the field, build documents in minutes, and share clean links with clients and GCs. Download WorkFotos for iOS and Android or visit our homepage to explore workflows.
FAQs: Estimates • Work Orders • Invoices • Payments
- Can I create estimates, work orders, and invoices inside WorkFotos?
- Yes. Build an estimate, convert it to a work order, then invoice—your photos and notes carry through the entire flow.
- How do payments work?
- Invoices include a payment link powered by Stripe so customers can pay online. Availability may vary by region and account setup.
- Do you support deposits, progress billing, and T&M?
- Yes. Request deposits on estimate acceptance, invoice by milestones/percent complete, or attach T&M proof to bill as you go.
- Can I attach photo proof to documents?
- Yes. Every estimate, work order, and invoice can include photo sets, notes, tags, and clean PDF exports.
- What about privacy?
- Use private links for active jobs and billing backups; publish selected portfolios publicly for marketing.
“Stripe” is a trademark of Stripe, Inc. Payment features depend on eligibility and configuration.