Cheapest CRM for Small Business
Cheapest CRM for Small Business (That Actually Works)
You want the cheapest CRM you can find — but not another spreadsheet with a monthly fee. The trick isn’t paying less for more features; it’s paying less for the right features: contacts, deals, quoting, simple scheduling, job notes & photos, and invoices with online payments. That’s the WorkFotos approach: a lean CRM built around real work.
What the cheapest CRM should include (non-negotiables)
- Fast contact + deal capture: add a lead in seconds with source, tags, and status like New → Quoted → Won.
- Estimates/quotes that convert: clear scope and options with attached photos so customers say “yes” faster.
- Simple scheduling & tasks: assign work by address/area; keep handoffs in one thread.
- Job photos with context: before/during/after, annotations (measurements, serials), timeline.
- Invoices & online payments: bill from the same thread and let clients pay via Stripe.
- Mobile-first: capture on-site, share links or export PDFs, sync when back online.
What to trim (the bloat you don’t need)
The “cheapest CRM” quickly becomes expensive when you bolt on photo apps, proposal tools, and payment add-ons. Pick a system that covers docs and money flows in one place.
Follow the money: lead → quote → work → invoice → payment
No signal on-site? Capture offline and sync later — your context stays attached to the job.
Spreadsheet vs. cheapest CRM: what you really save
WorkFotos: the affordable CRM that covers the essentials
Contacts, deals, and quotes
Create contacts and deals with simple statuses. Build clear quotes with line items, quantities, and options. Attach photos so customers know exactly what they’re approving.
Jobs, photos, and PDFs
Convert quotes into work orders. Capture before/during/after photos with annotations and export branded PDFs or share clean links.
Invoices & payments
Send invoices with photo proof, support deposits, progress billing, or T&M, and let customers pay online via Stripe. (Availability may vary by region/account.)
Mobile-first & offline
Built for on-site capture. If you lose signal, keep working — everything syncs when you’re back.
The cheapest CRM is the one you actually use
Contacts, quotes, job photos, invoices, and payments — without the bloat or price creep.
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Run your small business from anywhere
Capture leads and photos in the field, send quotes and invoices in minutes, and get paid online. Download the app or learn more on our site.
Cheapest CRM FAQs
- Is “cheap” the same as “limited”?
- No. The goal is fewer, better features: contacts, deals, quotes, job photos, invoices, and payments — all connected.
- Can I attach photos to quotes and invoices?
- Yes. Add before/during/after photos and annotations so customers approve faster and billing is clear.
- Do you support deposits, progress billing, and T&M?
- Yes. Request deposits on acceptance, invoice by milestones/percent complete, or bill time & materials with photo proof.
- How do payments work?
- Invoices include an online payment link via Stripe. Availability depends on your region and account setup.
- Will this replace my spreadsheets?
- You can keep them if you like, but most teams move fully into WorkFotos once they see the time saved.