Best Scheduling Software for Construction
Best Scheduling Software for Construction
Great schedules die in group chats. If crews don’t get the change in time, today’s plan becomes tomorrow’s delay. This guide breaks down what to look for in construction scheduling software — from master Gantt to 3-week look-aheads, crew & subcontractor scheduling, and field updates — plus how WorkFotos fits when you want scheduling connected to job photos, checklists, work orders, and client-ready PDF reports.
Why construction schedules fail in the real world
A workable setup pairs a master schedule with simple daily/weekly execution, clear scope, and photo-backed updates that anyone can understand on a phone.
Must-have features in construction scheduling software
Gantt + 3-week look-ahead
See critical path on the master and push a weekly plan to field teams. Drag, nudge, and re-sequence quickly.
Crew & subcontractor calendars
Assign by trade, crew, or company. Show location, access notes, deliveries, and permit constraints.
Resource leveling
Prevent double-booking labor or equipment across sites. Spot conflicts before they hit the field.
Mobile updates & notifications
Supers mark tasks done, attach photos, and flag blockers. Stakeholders get the changes instantly.
Checklists, punch & QA
Close out items with photo proof and due dates. Keep punch separate from client-facing views.
Reports & exports
Daily logs, two-week look-ahead PDFs, and summary snapshots for owners, inspectors, and lenders.
Field-first scheduling: make it usable on a phone
Tasks with photos
“Set posts L-2 East — 24” embed” means more when the task shows the exact area in a photo.
Context, not clutter
Each assignment holds access notes, safety requirements, and material drops so crews start fast.
Offline capture
Basements and rural sites happen. Capture offline; timestamps and structure sync later.
“If the schedule doesn’t load in the truck, it isn’t a schedule — it’s a hope.”
How to choose a construction scheduling tool
Where WorkFotos fits your scheduling stack
WorkFotos isn’t a heavy CPM engine — it’s the field execution layer many teams are missing. Use your master schedule in the tool you prefer, and connect day-to-day work in WorkFotos with:
- Photo-backed tasks & work orders: assign by address, trade, and area with annotated images.
- Crew & sub scheduling: drag-simple calendars with access notes, deliveries, and equipment.
- Daily logs & punch: progress photos, manpower, weather, punch items with due dates.
- Read-only links & PDFs: two-week look-ahead snapshots and client updates in minutes.
- Billing tie-in: convert completed work to invoices and collect online payments when ready.
Keep your big-picture Gantt where it lives today — use WorkFotos to keep crews aligned and owners informed with visual, phone-first updates.
Make the plan usable in the field
Photo-backed tasks, simple crew scheduling, daily logs, punch, and client-ready PDFs — all in one place.
Create my accountBy continuing, you agree to the Terms of Service and Privacy Policy.
Run the week from your phone
Capture onsite, assign work with photos, export clean updates, and keep subs and owners on the same page. iOS, Android, and web.
Construction Scheduling — FAQ
- Is WorkFotos a full CPM/Gantt scheduling platform?
- WorkFotos focuses on field execution: photo-backed tasks, crew calendars, daily logs, punch, and client updates. Use it alongside your master Gantt if you need CPM.
- Can subs update status without creating accounts?
- Assign tasks to subs and share filtered, read-only links for visibility. Invited subs can update from their phones when enabled.
- How do look-ahead plans work?
- Create simple two-week plans with tasks, access notes, and deliveries. Export a clean PDF or share a link owners actually read.
- Does WorkFotos handle daily logs and punch lists?
- Yes. Attach photo proof to daily entries and track punch with assignees and due dates, separate from client-facing views.
- What about offline sites?
- Capture photos and notes without signal; they sync later with timestamps and structure intact.