Attach Photos to an Invoice, Estimate or Expense
Work Fotos
Attach Photos to an Invoice, Estimate or Expense
Need proof on paperwork? With WorkFotos you can attach images to invoices, estimates, work orders, proposals, and expenses. That means before/after shots on the invoice, scope photos on the estimate, and clear receipt images on every expense entry— all organized under the job address so approvals and reimbursements happen faster.
Photos on Invoices
Photos on Estimates
Receipt Photos on Expenses
Client Links & PDFs
Online Payments
iOS • Android • Web
Why pictures belong on money-moving documents
Fewer questions: images show what changed, what was installed, and why it costs what it costs.
Faster approvals: customers and PMs say yes quicker when they can see the work.
Better records: expense receipts and job photos live with the project for audits and claims.
From photo to approval (and payment)
1
Capture before/during/after photos or receipt images on site. Add captions and tags like unit-3B or part-serial.
2
Attach to the right doc: estimate for scope, work order for tasks, invoice for proof, or expense for reimbursement.
3
Share a clean link or export a branded PDF. Clients and managers review on any device.
4
Approve & pay online. Deposits, milestones, and T&M are supported.
5
Search later by address, tag, or note text. Your visual history stays organized.
“When the invoice includes photos, approval is a formality.”
What can you attach?
Invoices & Estimates
- Before/after sets to justify line items
- Install proof: model tags, serials, meter readings
- Site conditions and change-order evidence
Expenses
- Receipt photos with amount, vendor, and tax
- Job-coded purchases tied to the project
- Exportable summaries for bookkeeping
Built for any field or creative workflow
Construction & Trades: HVAC, plumbing, electrical, roofing, painting, concrete, fencing.
Property & Facilities: maintenance, turns, repairs, inspections.
Restoration & Claims: water/fire/mold evidence on T&M and invoices.
Mobile & Auto: mechanics, glass, detailing—invoice with pictures from phone.
Architects & Engineers: site walks, punch lists, RFI/CO visuals tied to scope and billing.
Photographers & Media: proposals with selections, image-thumb invoices, receipt tracking.
Attach Photos to Every Document
Make estimates, invoices, and expenses crystal clear—with links and PDFs clients and accountants love.
Learn more at workfotos.comFAQ
- Can I add multiple photos and captions?
- Yes. Add galleries with captions and highlight details so reviewers don’t miss context.
- Do the photos appear on the PDF?
- You can include thumbnails on the PDF and always show the full set via a read-only link.
- What billing methods are supported?
- Deposits on acceptance, milestone/progress invoicing, and time-and-materials—each can include photo evidence.
- How do expense photos help accounting?
- Every receipt photo is categorized and tied to a job, so month-end reconciliation is straightforward.
- Does it work offline?
- Capture photos and notes with poor signal; everything syncs when you’re back online.
Availability of online payments may vary by region and account configuration.