All-In-One CRM for Fence Contractors
All-In-One CRM for Fence Contractors
If photos live in texts, linear-foot counts live in a spreadsheet, and crews get scope by phone, projects slip. WorkFotos is an all-in-one CRM for fence contractors that runs the job in one connected thread: site photos with annotations, linear-foot estimating, work orders, crew & subcontractor scheduling, HOA/permit/811 notes, PDF reports, and invoices with online payments. Residential, commercial, HOA, municipal — wood, vinyl, chain-link, aluminum, steel, gates, repairs, staining.
Why fencing operations stall (and how to fix it)
The fix is a single job thread from first walk to paid invoice — address → photos & notes → estimate → work order → install photos → PDF report → invoice → payment.
Fence workflow (fast on a phone)
No signal? Capture offline and sync later — timestamps and structure preserved.
Estimating that wins — and installs clean
Linear-foot clarity
Break the project into named runs (e.g., North 80’ — 6’ wood privacy, West 60’ — black chain-link, 2× 4’ gates).
Photo-backed scope
Attach photos for setbacks, grade, neighbor tie-ins, roots/irrigation, and access. Fewer change orders, fewer callbacks.
Permits, HOA & 811
Track permit numbers, HOA approvals, and utility locate tickets (811) with dates and notes.
Options & upsells
Offer alternates: cap & trim, steel posts, metal-frame gates, decorative tops, stain/seal, privacy slats, security tops (where allowed).
Schedule crews & subcontractors with less back-and-forth
Assign by address and section; add post depth, mix bags, auger size, dumpster/haul-off, delivery windows, parking, pet notes. Use @mentions for handoffs (sales → production → QA). Track punch items with annotated photos and due dates.
Docs & reports homeowners and GCs actually read
On-image annotations
Mark lines, setbacks, and gate locations with arrows and text — fewer “what am I looking at?” calls.
Share links & PDFs
Send a clean, read-only link filtered by date/section or export a branded PDF report in minutes.
Change documentation
Record unforeseen roots/grade issues, neighbor requests, and material swaps; tie to change orders for quick approvals.
Closeout proof
Before/after galleries, latch alignment, gate operation, cleanup — all attached to the job record.
From estimate to paid invoice
Deposits & draws
Request a deposit on acceptance; invoice by milestone (materials drop, posts set, final) or T&M with photo proof.
Online payments
Send a secure payment link. Photo-backed scope reduces disputes and speeds cash collection.
Residential, commercial, HOA, and municipal
Residential & HOAs
- Privacy, picket, pool code, and pet containment fences.
- HOA approvals, setbacks, and neighbor tie-ins documented.
Commercial & municipal
- Chain-link with slats, security tops, bollards, cantilever gates.
- Schools, parks, utilities — with inspection-ready photo logs.
Repairs & maintenance
- Storm damage, vehicle strikes, rot replacement, gate rehanging.
- Quick photo quotes and simple PDFs for insurance/owners.
Staining & sealing
- Add-on service tracked by section; before/after proof included.
Walk. Quote. Build. Prove. Get Paid.
The fence contractor CRM that puts jobsite photos, estimates, work orders, scheduling, and payments in one connected flow.
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Run your fencing business from your phone
Capture onsite, organize by section, export clean PDFs for homeowners and GCs, and connect proof to billing. iOS, Android, and web.
Fence Contractor CRM — FAQ
- Can I estimate by linear foot and section?
- Yes. Break the job into runs with material, height, posts, and gates — attach photos for context.
- Does it track HOA, permits, and 811 tickets?
- Log approvals, permit numbers, and utility locates with dates — all tied to the job address.
- How do work orders and scheduling work?
- Convert accepted estimates into work orders, assign crews/subs, add delivery and access notes, and track status.
- Can I attach photo proof to invoices?
- Every invoice can include photo sets and PDFs so customers approve and pay faster.
- Does it work offline?
- Capture photos and notes without signal and sync later. Timestamps and structure are preserved.